The November, 2020 Board meeting was held by Zoom conference on November 5th. Bob Bukk reported that the paperwork associated with our funding of a student grant at Chatham University was in order. Ed Barger is preparing to pay the first installment of the grant in December. Ron Milavec announced that we will not have a live booth at the Monroeville Sportsman’s Show for first time in many years; however, it may be possible to have an un-manned booth advertising Trout Unlimited. Cabin Fever 2021 is cancelled due to Covid. The hotel deposit has migrated to late February, 2022. Bar Flies is on hold also. The Board has approved purchase of ZOOM Pro which will improve our chapter meetings as well as a new laptop computer to facilitate presentations during in-person Chapter meetings, whenever they return. No Joe Cline fly sale this year, but tie up some anyway and save them for next year. There are three openings for new Board members this coming year, so contact Dale Fogg if you are interested in serving.
Your Board met October 1 and made several important decisions. First, Cabin Fever, originally scheduled for late February, 2021 has been cancelled. The hotel will move our reservation to February, 2022. Second, the board approved funding a 5-year scholarship to students studying Biology with a focus on Sustainability at Chatham University in memory of our former Conservation Chair and colleague, Tom Walsh. Thanks to Bob Bukk for coming up with this idea and doing the leg work to get it to happen. Full minutes are nearby.
Your Board has decided that the prudent course is to have VIRTUAL Chapter Meetings until the threat of COVID has diminished further. (Who knows when that will be, but it’s likely tied to the onset of “Herd Immunity” either through natural mechanisms or via a vaccine.)
The plan at this point is to use Zoom to record a short business meeting and the longer presentation by an invited speaker. We will upload these recordings to YouTube and distribute a link to Chapter Members via email. The link will also be posted on this website. It is not necessary to install Zoom or any other program on your computer.
It’s not as good as a face-to-face encounter with old friends in the confines of a Church basement, but it will have to do. Too many of our active members fall in the high risk category to risk exposure.
Your Board met by phone on June 4th. Restrictions due to the virus are really slowing us down. Christ Church at Grove Farm is not permitting indoor meetings in their facility at this time, so we may or may not have “in person” Chapter meetings in the fall. Alternatives including Zoom sessions and video streaming are possible. Christian Shane is working on a schedule of speakers. Bob Bukk has proposed that the Chapter sponsor a scholarship for some worthy college student to honor Tom Walsh. National TU suggests that we give money to a department head who picks the winner and managed the grant rather than doing all this ourselves. Bryan Mathie has been busy identifying possible conservation projects for the Chapter. Bryan has also been busy organizing next year’s Cabin Fever Expo. The big news is that Kelly Galloup will be the keynote speaker at the event. (Photo above is one of Kelly’s famous ties). Plans are underway to have a dinner for Kelly on Saturday night and possibly a limited attendance fly tying session. The hotel has permitted us to move the Flea Market out into the hall which will open up 6 spaces for vendors and possibly a Conservation Corner for education. Draft minutes will be posted shortly.
Your Board adopted two new policies (see nearby). One sets the terms of reimbursement for travel related to PWWTU, the other deals with the important topic of Youth Protection. The latter policy requires background checks and a viewing of the Youth Protection Policy of National TU in order for any PWWTU member to have contact with Youth (including children) that are not family members. This is a change from our prior approach, so you may want to download the document and read it.
The Board reviewed the Annual Report to Trout Unlimited and discussed the website and the overall strategy for communication with members. Christian Shane has proposed that we stream either live or virtual Chapter meetings. Who knows how long this virus lock-down will last?
Treasurer Ed Barger has released the “FY-20” Financial Statements which actually cover an 18-month period due to Trout Unlimited’s change in fiscal year. Our Financial Reviewer, Walter Reineman, has reviewed the detailed list of transactions for the period as well as the statements. He found no irregularities. Walter and Ed are to be commended for the effort required to get 18 months of transactions into a Quicken database. The Financial Statements are an important part of our yearly report to the mothership (Trout Unlimited). Click here to see the document.
Your Board met by phone conference April 2, 2020. The minutes from the March meeting were approved. A policy dealing with the nuts and bolts of document retention was approved (posted nearby). A policy outlining the Code of Ethics was approved (also nearby). A policy defining the process by which outside organizations solicit financial support from PWWTU was also approved (posted) . There was much discussion about a Youth Protection policy, which was eventually tabled. Bob Heil, JR suggested we have a Chapter Banquet and fund raiser in the Fall, once things settle down. Contact me ([email protected]) if you think a banquet is a good idea.
The PWWTU Board met by phone conference on March 5th. Notable decisions include the appointment of Ron Milavec to the Board. Ron runs Bar Flies and the Monroeville Sportsman show booth and has a lot of good ideas. The Board adopted a Resolution establishing a governance structure for the Chapter and approved policies dealing with Conflict of Interest and Financial oversight (documents are posted under “Documents” on this page). The Board is planning a retreat in early April to discuss insurance, communication, and conservation. DRAFT minutes of the meeting are also available under Documents. (March 6, 2020)